Managing your premises

A planned maintenance program for managing your premises can help minimise damage and the costs of repairs for your business premises. If you lease commercial premises, it's vital that you understand what your responsibilities are and what you can and can't do. Tenant's responsibilities for maintenance

Any commercial lease should set out how responsibilities for maintenance and repairs are shared between the tenant and the landlord. A typical lease may require you to keep the premises in good condition – even if they are not when you take them over. You'll want a chartered surveyor to provide a property survey, particularly if you could be required to pay for structural repairs. A schedule of condition can provide useful evidence for negotiations.

If you are leasing an entire building, it's likely that you will have a fully repairing and insuring lease, giving you responsibility for maintaining the building and reimbursing the landlord for the costs of building insurance. If you lease part of a building, such as a shop unit, you might be responsible for internal repairs in your unit while the landlord looks after the structure. You may be required to contribute to the cost of the landlord’s maintenance through a service charge.

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